Freshmen Advising

First Meeting

Checklist

  1. Get to Know the Student & Establish Rapport
    1. Find out where the student is from, etc. Let them tell you their story. For more questions go to: Sample Questions.
  2. Exploration of Career/Educational Goals
    1. Find out why they want to study a particular major. Ask "Why do you want to major in___X____?" For more questions go to: Sample Questions
    2. Briefly tell them your "careers in ___X___" overview. For example: Tell them what the common jobs for the career include and the type of work the person would do. More information on Career Development...
  3. Review of Educational Program
    1. Talk to the student about their chosen program. Review the catalog briefly.
    2. Go through General Education. Mention required courses that are in General Education for their particular program. For example: ECON 201 Principles of Microeconomic is required in general education for business majors; BIOL 151 General Biology is a required general education course for physical education and exercise science majors.
    3. Go through the major. Tell them about the program. Tell them what kind of thinking skills they will need. For example: the Exercise Science, Physical Education and Health Information Management programs emphasize the sciences. The business programs require mathematic skills. Prepare them for the major.
  4. Check for any Holds
    1. This is the time to look for registration holds regarding money issues. Have they paid their bill? Do they have a parking ticket? Etc. Have the student go to the business office to resolve those issues.
    2. See Academic Policies and Procedures for more Information.
  5. Ask if the student has received any scholarships. What are the requirements to maintain the scholarship(s)?
    1. Add scholarship information to the student's file. Discuss the requirements with them. Document this information in the file to serve as a reminder for later meetings. Important points include GPA requirements and semester/year credit hour minimums.
    2. More information on Scholarships...
  6. Review of Time Management Issues
    1. Time is one of students (and faculty members) more precious commodities. Please remember that many students have not learned to manage time effectively. College is different from high school. They have less scheduled class time and more unscheduled time. Yet the study time expectations are greater than high school.
    2. The goal is to manage the unscheduled time so the student spends 2-3 hours outside of class studying for each hour in-class each week.
    3. Athletics and work are issues that may have to be built into the schedule.
    4. Each student's situation will be unique. As a result, a unique schedule should be built for each student. Faculty may have to show the student when to study on a time schedule.
    5. Goal Setting.
  7. Discuss Early Alert
    1. Inform the student of the Early Alert system. The system is designed to provide academic intervention for academic issues at an early stage in the semester. The student and advisor are notified when a student has attendance issues, academic difficulties or behavior issues.
    2. Information about Early Alert is found in the Faculty Advising Handbook by clicking on Early Alert.
  8. Discuss Tutors & SMARTHINKING
    1. This is a good time to tell the student that tutors are available for mathematics, Computer Science (C++), Visual Basic, English, and the sciences. The tutors meet students in the library.
    2. The Math Success Center is in SC 146. Students in MATH 021 Basic Algebra and MATH 101 Intermediate Algebra can get assistance there.
    3. SMARTHINKING is an online tutor system available to DSU students. Subjects are:
    4. mathematics (from basic math to calculus II), economics, statistics, accounting, chemistry,
    5. physics, biology, and writing for all subjects. The math tutoring is available 24 hours per day. Other subjects run from early morning to late in the evening.
    6. Student must sign up in the system.
    7. For more information about the tutors and SMARTHINKING go to the Tutors webpage at:
    8. http://www.dsu.edu/academics/tutoring/
    9. Online Tutoring Information
    10. On Campus Tutoring Information
  9. Make Referrals (if Needed)
    1. Faculty advisors are not expected to be experts in drug & alcohol counseling, personal counseling, part-time job availability, financial aid, etc. There are experts on campus to assist students with these kinds of issues. A web page is available to help faculty make referrals. It is found at:
    2. Resources
    3. Please help the students by making the initial phone call or email with them. Assisting with appointment setting up may help overcome some of the fears students may have or reduce the confusion level. Please remember for most of DSU's students come from small towns. DSU is a big and different place for many of them.

Second Meeting with Freshmen

A second meeting with incoming freshmen should occur prior to or during pre-registration, which is commonly scheduled for early November. While helping students select and register for courses is the primary goal, this meeting also provides a good opportunity to discuss academic progress, review midterm grades, and answer student questions. The following task can help you organize your meeting time.

Checklist

  1. Review Midterm Grades/Academic Progress
    1. Review the student's midterm deficiency reports. The college secretaries should have given you a listing of your advisees (and the courses) who have a deficient grade at midterm.
    2. Ask about there grades even if the student doesn't have any deficiency grades at midterm. See Academic Policies and Procedures for more Information
  2. Discuss Tutors & SMARTHINKING (if appropriate)
    1. This is a good time to tell the student that tutors are available for mathematics, Computer Science (C++), Visual Basic, English, and the sciences. The tutors meet students in the library.
    2. The Math Success Center is in SC 146. Students in MATH 021 Basic Algebra and MATH 101 Intermediate Algebra can get assistance there.
    3. SMARTHINKING is an online tutor system available to DSU students. Subjects are: mathematics (from basic math to calculus II), economics, statistics, accounting, chemistry, physics, biology, and writing for all subjects. The math tutoring is available 24 hours per day. Other subjects run from early morning to late in the evening.
    4. Students must contact Meghan Peterson to request a SMARTHINKING account.
    5. For more information about the tutors and SMARTHINKING go to the Tutors webpage at:
    6. http://www.dsu.edu/academics/tutoring/ & Tutoring Talking Point.
  3. Review of Time Management Issues (if appropriate)
    1. Time is one of student's (and faculty member's) more precious commodities. Please remember that many students have not learned to manage time effectively. College is different from high school. They have less scheduled class time and more unscheduled time. Yet the study time expectations are greater than high school.
    2. The goal is to manage the unscheduled time so that student spends 2-3 hours outside of class studying for each hour in class each week.
    3. Athletics and work are issues that may have to be built into the schedule.
    4. Each student's situation will be unique. As a result, a unique schedule should be built for each student. Faculty may have to show the student when to study on a time schedule.
    5. Talk to the student about where to study as well as when. Distractions can be academically deadly.
    6. More information on Time Management & Goals Setting.
  4. Selection of Courses with Review of Placement Report
    1. Take a few minutes and review the Advising Handbook about Giving Good Advice. It has a number of tips to consider when scheduling students.
    2. Review the Placement Report with the student. Make sure to have the student enroll in any Pre-General Education courses that need to be completed.
    3. Refer to the advising file concerning scholarship information. Ask about scholarships, if there is no information in the file. Make sure the student registers for the credits necessary to maintain the scholarship(s). The same is true for athletes. They must maintain a minimum of 12 credits per semester for eligibility purposes.
    4. The majority of credits in the freshman year should be general education. All students must complete 30 hours of system-wide general education courses in their first 64 credit hours. The SD Board of Regents requires that students take 3 credits of written communication, 3 credits of mathematics, 3 credits of oral communication, 3 credits of natural science, 3 credits of social science, and 3 credits of Arts and Humanities in there first freshman and sophomore year. These are the minimums to sit for the proficiency examination.
    5. Other helpful tips in selecting courses:
      1. Use check sheets and WebAdvisor's Program Evaluation tool to discuss course options. While students will receive training in navigating WebAdvisor during GS100, you may need to walk students through some procedures.
      2. Ask the students to use the Search and Register option in WebAdvisor. This allows them to create a list of preferred courses that WebAdvisor will maintain until registration time.
      3. Help students to understand strengths and weaknesses, and choose classes accordingly. For example, a student in ENGL 033, Basic Writing, should not register for writing-intensive courses without understanding the challenges it will present.
      4. Make certain students are meeting requirements. A student who is weak in math may want to avoid MATH 101, but pre-general education courses must be completed within the first 30 hours. Failure to do so results in an academic hold.
      5. More information on Registration Procedures...
  5. Remove the CADV Hold
    1. All incoming freshmen have a CADV hold placed on their registration. The CADV hold is an advising hold, ensuring that advisees meet with their advisors before registering for courses. Once you are assured that your advisee has selected appropriate courses, you must remove the hold so he can register. To do so, complete the following steps in WebAdvisor:
      1. Choose "My Advisees" to generate the list of your advisees.
      2. Select the dropdown menu for the appropriate advisee, choose "REST - View/End Restrictions" and hit "Submit."
      3. End the CADV hold by typing in an end date (for example, 10/31/06).
  6. Make Referrals (if needed)
    1. Faculty advisors are not expected to be experts in drug & alcohol counseling, personal counseling, part-time job availability, financial aid, etc. There are experts on campus to assist students with these kinds of issues. A web page is available to help faculty make referrals. It is found at:
      1. Resources
    2. Please help the students by making the initial phone call or email with them. Assisting with appointment setting up may help overcome some of the fears students may have or reduce the confusion level. Please remember for most of DSU's students come from small towns. DSU is a big and different place for many of them.
    3. Discuss Remaining Concerns
    4. Before the meetings ends, be sure to provide your advisee the opportunity to discuss any other concerns he may have. How is dorm life? Has he joined any clubs or participated in campus activities? Etc. Always try to end the meeting on a positive note.

Last Updated: 7/31/12