Advising Responsibilities

While students have the responsibility for making decisions about their university experiences, the advisor plays a key role in students' educational growth. Planning ahead, appropriate time management, taking advantage of campus and community resources and being pro-active are the keys to student success. The advising process must be individualized to the needs of your students. Advising is an on-going process and may take place in your office, after class or in the Trojan Center during lunch.

Advisors have the responsibility to:

  • be knowledgeable of departmental and university requirements and policies
  • understand the general education requirements as well as requirements for the academic program of the advisor's discipline
  • provide students with needed materials including catalog, forms, etc.
  • advise students in matters relating to changes in current registration and pre-registration for the succeeding semester, including important dates associated with the academic calendar
  • maintain adequate office hours throughout the semester
  • meet with advisees a minimum of once a semester
  • take appropriate steps to initiate contact as needed
  • provide a respectful, supportive atmosphere
  • meet with advisees who have midterm deficiencies, monitor academic progress, and recommend appropriate resources to answer questions or solve problems related to academic, career, and personal matters
  • maintain confidentiality according to established standards
  • keep current records on each advisee, including:
    • a current advising check sheet
    • substitution forms
    • correspondence related to academic status (e.g., ADA
    • information, placement testing, conditional admission,
    • disciplinary actions)
    • correspondence related to financial aid
    • copy of transcript of previous college coursework, if available
  • be familiar with forms associated with academic advising that require the advisor's signature, including:
    • internship request form, teacher education application
    • registration form, if applicable
    • request to Change Academic Program
    • request to Change Academic Advisor
    • request to Change Finals Week Schedule
    • request for Change in Registration (Drop/Add)
    • request for Course Substitution
    • withdraw from Class

Students have the responsibility to:

  • be proactive - ask questions!
  • meet with academic advisor at least once a semester
  • keep scheduled appointments and follow through on advisor recommendations
  • discuss information which affects academic performance
  • be responsible for planning a course of study and fulfilling all necessary requirements and regulation by accepting ultimate responsibility for decisions
  • be familiar with degree programs and requirements at the university
  • make use of all campus resources
  • be knowledgeable of career options
  • discuss information which affects academic performance

Because it is important that advisees have appropriate expectations toward advising, you may want to review the above student/advisor responsibilities with each advisee during the initial meeting.


Last Updated: 7/31/12