Appendix B

General Faculty Constitution (Amended Oct. 2008)

Article I - Name

General Faculty Organization of Dakota State University

Article II - Purposes

Sec. 1. To provide a constitutional body to fulfill the duties and functions of the General Faculty in accordance with the rules, regulations, and policies of the Board of Regents and of Dakota State University as follows:

Functions of the Faculty:

a. Recommend entrance requirements for students entering the institution;
b. Recommend rules and regulations for the government and disciplines of the students;
c. Recommend rules and regulations for the organization, operation, and control of student organizations, group activities;
d. Recommend rules and regulations to govern the conduct of all intercollegiate activities, including athletics;
e. Recommend to the Board of Regents all candidates for various degrees, diplomas, and certificates;
f. Recommend committees to function on behalf of the faculty; and
g. Recommend rules and regulations for the granting of honorary degrees by the institution.

Sec. 2. To provide organized channels of communication among the students, faculty and staff, and the administration at Dakota State University.

Sec. 3. To provide a forum for the discussion of matters of concern to the General Faculty and for the taking of appropriate actions.

Sec. 4. The General Faculty may also originate issues and may discuss and take a position on any subject of concern to the University.

Article III - Membership

All university employees with faculty rank shall be members of the General Faculty Organization.

Article IV - Officers and Elections

Sec. 1. The officers of the General Faculty Organization shall be chairperson, vice-chairperson, and secretary and shall be elected by ballot by the General Faculty of Dakota State University at the last meeting each spring for the term of one year.  Terms shall be renewable but may not exceed two consecutive terms.

a. Terms shall begin upon election; and
b. Vacancies in the officer positions shall be filled by special election.

Sec. 2. The duties of the officers shall be as follows:

a.          The chairperson:

  1. Shall preside at all meetings of the General Faculty Organization;
  2. Shall appoint members of committees other than those which are elective; and
  3. May appoint a Parliamentarian who shall interpret procedure from the latest edition of Sturgis' The Standard Code of Parliamentary Procedure when requested by the President.
  4. Shall announce the meetings and publish the tentative agenda by e-mail three working days prior to the meetings.

b.          The vice-chairperson shall:

  1. Assume the duties of the chair in the absence of the chairperson;
  2. Be responsible for coordinating committee assignments.

c.          The secretary shall:

  1. Maintain an up-to-date list of members;
  2. Take minutes of meetings or arrange to have minutes taken if absent;
  3. Distribute minutes of meetings to all members; and
  4. Distribute copies of this constitution and any amendments to all members; and
  5. Deposit copies of the minutes of the meetings, constitution and constitutional amendments in the University Archives.

Sec. 3. Elections shall be by paper ballot using Sturgis' The Standard Code of Parliamentary Procedure procedures.

Article V - Meetings

Sec. 1. A regular meeting of the General Faculty Organization shall be held once each month during the academic year.

Sec. 2. Other meetings may be called by the chair of the General Faculty Organization or upon request of at least ten members.

Sec. 3. One half of the total membership shall constitute a quorum.

Sec. 4. Voting by Proxy

a.          Any faculty member unable to attend a general faculty meeting (herein known as "absentee faculty") may vote by proxy through a faculty member who is able to attend the general faculty meeting (herein known as "attending faculty").

b.         The absentee faculty must assign their proxy, in writing, to an attending faculty prior to the scheduled time of the general faculty meeting. Electronic mail is an acceptable written form.

c.         Each written statement assigning proxy is valid for, and only for, the specific meeting referenced in the written statement.  There can be no general proxy for the semester or academic year.

d.          Absentee faculty may choose to assign their proxy vote for all agenda items or may elect to assign their proxy vote on a specific issue or issues. This must be made clear in the written statement to the attending faculty member.

e.          No attending faculty may hold more than one proxy vote in any given general faculty meeting. "Block" voting by proxy is not permitted.

f.          In the event that absentee faculty should be able to attend the general faculty after assigning proxy, the written statement of proxy is rendered invalid.

g.         Exceptions to this proxy policy include those times when an attending faculty must leave the meeting prior to the time of voting. In that instance, the attending faculty who must leave may assign their proxy vote to a remaining faculty member through a formal, verbal statement made to all general faculty in attendance.

Article VI - Procedure

Sec. 1. Recommendations of the General Faculty shall be presented to the Vice President for Academic Affairs and, when necessary, the President of the University, for appropriate action.

Sec. 2. The President and the Vice President for Academic Affairs of the University  shall reserve the right to accept or reject any recommendation made by the General Faculty  in keeping with Regental policy.  A report by the President of the University of the disposition or status of pending recommendations will be the first item of the agenda of each regular General Faculty meeting.

Article VII - Committees

Sec. 1. The duties and functions of the General Faculty are carried out primarily through a system of Faculty Standing Committees. These Standing Committees report to the General Faculty and to the President of the University.

Sec. 2. The following committees are designated as standing committees of the General Faculty:

Academic Integrity Board, Curriculum Committee, Library Committee, General Activity Fund Allocations Committee, and Writing Intensive Course Committee.

Sec. 3. The General Faculty shall submit to the President of the University no later than the first regular meeting of the fall semester a list of recommended faculty for committee assignments which are not filled ex-officio or by other means of appointment or election.  Where procedures for selection of committee members are not detailed under the specific standing committee, each academic unit may submit no more than one name for consideration for each of the vacancies.  The final list submitted to the President of the University shall have at least one more name than the number of vacancies which need to be filled on a single committee.  Specific comments regarding nominees may be submitted with the list of nominees.  If he deems necessary, the President of the University may request the General Faculty to reconsider its recommendations.  The President of the University shall make committee appointments from the final list submitted by the General Faculty.  This procedure shall also be used in filling committee vacancies.

Sec. 4. Each standing committee shall have a policy statement which states its major functions and guidelines and which is approved by the General Faculty and the President of the University.  Policy statements shall be filed with the secretary of the  General Faculty and with the President of the University.  Changes in policy statements may be originated by the committee or the General Faculty.  Changes must be approved by the General Faculty and the President of the University.

Sec. 5. Standing committees will meet as needed during the regular academic year and will report their actions by filing copies of their minutes with the secretary of the General Faculty and with the President of the University within five school days following the meeting of the committee.  Committee chairpersons, administrative advisors, or committee members may also be requested to review the work of their committee at a meeting of the General Faculty.

Sec. 6. The President of the University may designate one individual as administrative advisor for each standing committee.  The administrative advisor shall serve as liaison member between the President of the University and the committee.  The advisor may be one who is an ex-officio member of the committee or another individual specifically appointed for this purpose.  Unless specifically prohibited by the constitution, ex-officio administrative advisors may vote.  All other designated administrative advisors shall not vote.

Sec. 7. Committees of the General Faculty shall be established as deemed necessary.

Article VIII - Parliamentary Authority

The rules contained in the latest edition of Sturgis' The Standard Code of Parliamentary Procedure shall govern the General Faculty Organization in all cases to which they are applicable and in which they are not inconsistent with this constitution and any special rules of order that may be adopted.

Article IX- Amendments

This constitution can be amended by a two-thirds vote of the membership provided that the amendment has been submitted in writing at the previous regular meeting.

BY-LAWS

Article I - Establishment

Sec. 1. The General Faculty Organization may establish By-Laws necessary for the efficient conduct of its business provided such By-Laws are not in contradiction with the constitution of the General Faculty.

Sec. 2. By-Laws may be adopted, repealed, or amended by a two-thirds vote of the membership present and voting.  Proposed changes or additions must be submitted to the Chairperson of the General Faculty for distribution to the membership at least one week prior to the meeting during which the vote is to be taken.

Article II - Standing Committees

Sec. 1. Curriculum Committee. The Curriculum Committee shall consist of the Vice President for Academic Affairs and the Registrar as ex-officio, non-voting members.  Voting members shall consist of two faculty members from each college, one faculty member from the library, and one student.  College faculty members shall serve  two-year overlapping terms.  The library faculty member shall serve a one-year term.  The General Faculty shall nominate two individuals for each college and one individual for each library vacancy.  The President of the University shall make selections using the process detailed in Section 3 of Article VII of the General Faculty Constitution.  The student member shall be selected annually by the Student Senate for a one-year term.  The Vice President for Academic Affairs shall serve as Committee Chairperson.  It shall be the duty of this committee to engage in the study and review of the various curricula which the University offers and to recommend changes to the President of the University in a timely manner in response to schedules established by the Board of Regent's Office and the curricular needs of the University.   Minutes of the meetings will be distributed to the General Faculty.

Sec. 2. Library Committee. The Library Committee shall consist of the Director of the Library, one member of the teaching faculty from each college, and two upper-division students.  Faculty members shall be selected for two-year overlapping terms.  Members shall be selected each year using the process detailed in Section 3 of Article VII of the General Faculty Constitution.  The Student Senate shall nominate four individuals and the President of the University shall select two annually.  The Chairperson shall be a General Faculty member elected by the Committee.  All Committee members shall be voting members.  The duties of the Library Committee shall be to recommend budgeting of library funds, to assist the librarian in formulating general library policies and regulations which govern the functions of the library, and to interpret the purposes and needs of the library to the administration, the faculty, and the student body.

Sec. 3. General Activity Fund Allocations Committee. The General Activity Fund Allocations Committee shall consist of ten members:  Vice President & Dean for Student Affairs, three faculty members, Student Association President, and five students.  The Vice President for Business & Administrative Services will serve as advisor.  Faculty members shall be selected for three-year overlapping terms using the process detailed in Section 3 of Article VII of the General Faculty Constitution.  Student members shall be appointed for one-year terms by the Student Senate.  The Vice President & Dean for Student Affairs shall serve as non-voting Chairperson of the Committee.  All other Committee members shall be voting members.  This committee shall be responsible for the allocation of general activity funds.

Sec. 4. Academic Integrity Board. Members of the Academic Integrity Board will be elected by the General Faculty. The Board will be composed of three members and two alternates. The members will serve three-year, overlapping terms. The Academic Integrity Board will meet twice a semester to review cases of academic dishonesty as set out in the provisions of the DSU Academic Integrity Policy. The Board will also meet as needed to hear student appeals.

Sec. 5. Writing Intensive Course Committee. Membership of the Writing Intensive Course Committee consists of  faculty representing those teaching ENGL 101 and ENGL 201, faculty teaching the general education writing-intensive courses, the faculty teaching major writing-intensive courses, and a member of the library faculty.  Co-chairs of the committee will be elected annually by the General Faculty.  The committee's purpose is to assist faculty with the evaluation of student writing in writing intensive courses across the curriculum.


Last Updated: 2/10/12