Student Employment Salary Schedule

OFFICE OF RECORD: Business Office
ISSUED BY: Vice President for Business & Administrative Services
APPROVED BY:02-04-00
EFFECTIVE DATE: 11/28/89

(last revised 04/28/10)

02-04-00

Policy

Dakota State employs students in a wide variety of functions in academic as well as administrative areas across the campus. This employment provides the University a cost-effective resource to perform many important functions. As part of this, the Federal Work Study (FWS) Program provides Federally eligible students with opportunities for work experience while completing a program of study. These work experiences are intended to compliment more formal experience obtained through the normal program of study and thereby better prepare students to select an area in which they will develop their future careers, and provide them with skills and work habits which will be to their benefit once they leave the University.

DSU's policy is to compensate these services using the salary schedule below. The schedule reflects the Federal and State minimum wage; differing knowledge, skills, and abilities; and to the degree feasible, the market demand for the area. This schedule will be modified to reflect any future changes in Federal and State wage scales.

The Human Resources Office is responsible for the classification of student jobs. Enrollment Services will be involved in the classification of Federal Work Study positions. The Pay Classes are designed to compensate students for special knowledge, skills, and abilities required for a particular position. At no time can a student's pay rate exceed the maximum of the Pay Class, except in Pay Class IV, and only with the approval of the Vice President for Business & Administrative Services.

When students move from one position to another, they do not automatically transfer to another area at the per hour rate earned in another area. The rate will fall within the Pay Class of the position to which they are transferring.

To insure equal pay for equal work, all student employees shall be paid according to the rates listed regardless of the source of funds from which they are paid. Compensation for student employees beyond the maximum per hour rate in Pay Class IV will only be authorized with the approval of the Vice President and Administrative Services for extraordinary circumstances where expertise and the labor supply require higher rates or in those cases where Dakota State University is participating in a program involving outside entities at predetermined hourly rates. The wage rate must be appropriate and reasonable in light of such factors as type of work performed and the proficiency of the employee.

When students are employed by more than one department on campus, it is the responsibility of those departments to coordinate hours worked and student earnings. Students should not be allowed to work more than 40 hours total in a workweek. If the student works more than 40 hours per week, the departments will share the overtime cost.

Procedures

Supervisors who wish to fill a student labor position must complete a Job Description Form and send it to Human Resources for evaluation/classification into Pay Class. Enrollment Services will evaluate Work Study positions for assignment to a Pay Class. Classification should be determined prior to the time of the job listing, and must be completed before a student is interviewed/selected for the position. Once a position has been established, it will be assigned a position number. In general, a position will be reviewed prior to the start of each academic year at the request of a department. The student labor position will exist until the department requests that it be eliminated. Departments will continue to seek approval for spending through the use of a Personnel Action Request (PAR) form.

In the event that a department plans to work a Federal Work Study student in excess of their FWS award, they must identify, in advance, the source of additional funds on a PAR. If Operating Expense (OE) funds will be used, the Business Office will transfer budget authority from the department's OE budget to Personal Services. Requests for supplemental funding will be considered on a case-by-case basis, with approval of the President. A request does not necessarily guarantee funding of student labor dollars.

Following are hourly wage ranges and classification descriptions for the three student wage classifications. Some examples of jobs that fall into various classifications are included in the following table. Wage rates for the classifications are subject to change due to increases in the Federal or State minimum wage.

Student Employee Compensation Plan
Request for Student Labor		Hourly Rate
Class	Description/Qualifications
II	Performs work of a routine or average nature under direct or limited supervision Requires little decision-making.  Includes data entry, basic clerical, general labor, lifeguards, custodial and grounds assistants.  Also includes supervisors of other students.	Min   Max	7.25 7.35 7.45 7.55 7.65
III	Workers possess some technical or advanced knowledge related to the position. Includes very high level comprehensive skills, responsibilities, training, and requires appropriate experience or course work beyond sophomore level.  Includes tutors, computer repair assistants, web design assistants and network services assistants.	Min Max	7.25 7.65 8.05 8.45 8.85
IV	Performs work of a specialized or technical nature. Requires advanced training and/or experience. Includes positions such as student interns in information systems or programming assistants.	Min Max	8.50 9.00 10.00 10.50 11.00

*Wages above the maximum of Class IV require mandate by University or Board policy (Technology Fellows) or explicit approval by the Vice President for Business & Administrative Services.

The following table demonstrates the impact of increasing the wage rate on the number of hours per week the student will be able to work in order to spread the Federal Work Study award across the entire academic year. It is based on a $2,000 Federal Work Study award, and 32 weeks in an academic year, and is meant to serve as a guideline only.

Rate	Total Hours	Average Hrs/Week
7.25	275.9	8.6
7.35	272.1	8.5
7.45	268.5	8.4
7.55	264.9	8.3
7.65	261.4	8.2
8.05	248.4	7.8
8.45	236.7	7.5
8.50	235.3	7.4
8.85	226.0	7.1
9.00	222.2	6.9
10.00	200	6.3
10.50	190.5	6.0
11.00	181.8	5.7

Examples of Positions

The following are examples of where a position might be classified. Depending on specific duties required, it is possible, for example, for a science lab assistant to be classified into Pay Class II if the position requires the individual to work independently, completing work that requires discretion, independent judgment, and latitude in decision-making.

Pay	Class Examples
Class II	Routine clerical work such as filing, incidental typing, operating office machines, mail sorting, answering telephones Library assistant Sales clerk, ticket sales Production Center Assistant Science lab assistants Custodial work such as dusting, sweeping, mopping, emptying wastebaskets General grounds work such as weeding, planting flowers, lawn mowing Clerical work involving basic analysis of tests or involving complex procedures. Lifeguards Supervisor of other student workers
Class III	Computer Repair Assistant Web Design Assistant Network Services Assistant Tutors
Class IV	Student interns in CS/IS