Organizations and Activities

Activities Fair

Conducted during the second week of the fall semester, the Activities Fair provides all students the opportunity to learn about the recognized student organizations at DSU. Each organization has the opportunity to have a table in the Trojan Center or on the West Trojan Center lawn from 11:00 am to 1:00 pm. Members of the organization are present to provide materials explaining their purpose and activities and to answer questions.

Athletics

Dakota State University is a member of the National Association of Intercollegiate Athletics (NAIA, Division II) and the Dakota Athletic Conference. The DAC includes universities from South Dakota and North Dakota. The women’s intercollegiate programs provide competition in cross country, basketball, volleyball, softball, and indoor and outdoor track and field. The men’s programs include football, basketball, cross country, baseball, and indoor and outdoor track and field.

 

Bingo/Lottery Policy

Bingo games and lotteries (raffles) sponsored on campus (or as part of a scheduled event off campus) by recognized student organizations must be conducted in accordance with South Dakota law (SDCL 22-25-23 through 22-25-25). Requirements and limitations include:

1. All proceeds from the game/lottery are placed in the organizations account.

2. No separate, non-campus person or entity is employed to conduct the game/lottery or to provide equipment or services.

Drama

Dakota State University provides a range of theatrical experiences for its students, both as audience and participants. Productions include serious drama, comedy, one-act plays, and musicals. Students have the opportunity to participate in all phases of play production including acting, scene design, lighting, and directing.

Events Coordination

The Director of Student Activities works closely with the leadership of DSU Live, Residence Life, Intramural Sports, the Students Activities Board and the Office of Diversity Services to coordinate the planning of educational, social and recreational events. This programming, combined with that of many of the recognized student organizations, Intercollegiate Athletics and the Fine Arts departments, constitutes the events which comprise “campus life.”

Funding of Student Organizations

The University is authorized to distribute funds from fees to recognized student organizations to support activities that further the institution’s educational mission. These activities may take the form of cultural, social, recreational and informational events. The institution may only distribute funds if the organization’s activities:

1. Have a valid secular purpose; and

2. Do not have the primary effect of advancing or inhibiting religion, and

3. Do not foster excessive entanglement between the institution and religion.

The University may not distribute fee proceeds to support the expenses of a recognized organization if such funds shall be used to:

1. Advance any candidate or ballot issue in an off-campus election; or

2. Finance off-campus lobbying or political activities of non-students.

Intramural Athletics

The Intramural Athletics Department sponsors a wide variety of activities designed to encourage participation from every student on campus. Participation in Intramural Sports benefits students personally, socially, and physically. It also provides a healthy environment to develop and enhance a sense of fair play, leadership, sportsmanship, and teamwork.

There is a wide array of special events and tournaments sponsored by Intramural Athletics. These events include: Hot Shot Contest, 3-Point Shoot, Co-Ed 6 on 6 Soccer Tournament, 3 on 3 Basketball Tournament and more.

Team sports include men’s, women’s, and co-ed teams. Sports include: Flag Football, Volleyball, Soccer, Ultimate Frisbee, Softball, and Basketball. More information is available at www.clubs.dsu.edu/intramural/.

Movie Policy

Recognized student organizations, including residence hall councils, may purchase or rent movies and show them on campus by virtue of a contract, renewed annually by the University. No admissions charge may be collected from those attending the movie.

Music and Art

Vocal and instrumental activities also exist at Dakota State. The newly formed Pep Band will be playing for home football and basketball games. The DSU Concert Choir is open to all students wishing to participate and is available for 1 credit or 0 credit. DSU Singers is an auditioned ensemble that can also be taken for 1 credit or 0 credit. These ensembles provide music for the university and community throughout the year. Also available are applied lessons on piano and voice.

Students are also provided opportunities for greater understanding, appreciation, and self-expression in the area of visual arts. Exhibits of faculty and student work appear on several occasions during the school year in the Mundt Library Gallery. The DSU Collection, consisting of items of student artwork purchased with General Activity Fee funds, is located in offices and display areas across the campus.

Organizational Requests for Official Recognition

The steps involved in gaining official recognition by the University include:

1. Interested members meet with the Director of Activities to discuss their plans and obtain advice.

2. Members develop and approve an organizational constitution which meets university guidelines, deliver a copy to the Director
of Activities, and name an advisor.

3. Members meet with the Student Senate as it reviews the proposed organizational constitution prior to endorsing it for approval
by the University.

4. The constitution, as endorsed by the Senate, is presented to the Director of Student Activities for approval on behalf of the
University.

In order to gain and maintain formal recognition by the University, a student organization must have at least five active members. Seventy-five percent of the members must be currently enrolled DSU students, as must all officers.

Each recognized student organization is required to review its constitution every-other year and to provide the Activities Office with an updated copy by a deadline established and announced by the Director of Activities. It is understood that situations may arise which require further reviews and actions by organizations regarding their constitutions. Any major changes made by any organization in its constitution must be approved by the Student Senate and the Director of Student Activities as expeditiously as possible. The Activities Office is also to be kept up to date by the organization of its officers and advisor(s).

Should any recognized organization cease to have an active membership, it will be placed upon the “inactive list” by the Director of Activities. Any organization remaining on the “inactive list” for three consecutive academic years will have its recognition revoked. Thereafter, students seeking to reactivate the organization will need to follow the above process to again gain University recognition.

Purpose

Dakota State University offers a variety of student activities and organizations. Each provides opportunities for personal, spiritual, physical or intellectual growth. All students are encouraged to participate in campus organizations. The skill-building which results from meaningful involvement combines with formal academic work to produce a competent and confident person.

Recognition of Accomplishments

The Certificate of Merit program recognizes organizational achievement as does the Board of Regents Award for Organizational Leadership, Award for Community Service and Award for Academic Excellence. Individual student achievement in the co-curricular arena is recognized via the Campus Student Leaders, College Student Leaders and Who’s Who in American College and Universities, as well as several awards in Intercollegiate Athletics.

Recognized Student Organizations

Student organizations exist because of a common interest or goal on the part of their members. Listed below are those student organizations currently recognized by the University. The Activities Office maintains information regarding the status (level of activity) of each student organization as well as a list of current officers.

Recognized student organizations currently include:

Religious Activities

There is an active link between the churches of Madison and the DSU students. Students are encouraged to worship with and become involved in the activities of the congregation of their choice in Madison. The office of Campus Ministries is located in the Trojan Center, with staff members from several religious denominations having office hours.

Scheduling of Activities

All student organizations should check the campus Master Calendar located on the World Wide Web (accessed via the DSU Homepage) before determining the date for an event. All events must be registered with the Activities Office (form available on the Student Activities webpage). The Student Services Center will then place the event on the Calendar. Only registered events can be publicized via table tents in the Marketplace, posters and other approved means.

In addition to having responsibility for the scheduling of the Trojan Center and Brinker Conference Room facilities, the Student Services Center can assist the organization in arranging use of any other facility on campus. The activity must be registered before a facility can be reserved. The Activities Office may provide assistance to student organizations planning activities and events. Principal responsibility for thorough and timely planning and supervision of an activity, including proper publicity, rests with the sponsoring

organization. Only recognized student organizations may schedule University facilities to conduct activities; however, unrecognized student groups may solicit the sponsorship of a recognized student organization.

Non-campus groups wishing to conduct an instructional program or event using any Dakota State University facility must obtain 1) the sponsorship of a college and 2) the written approval of the Academic Vice President. Non-campus groups wishing to conduct a non-instructional program or event using any Dakota State University facility must 1) obtain the sponsorship of a college, recognized student organization or the Activities Office and 2) the written approval of the Dean of Student Affairs.

Institutional facilities and grounds embody investments by students and taxpayers to advance the educational, research and service missions of the institution. They are not open to the public for assembly, speech, or other activities as are the public streets, sidewalks, parks or seats of government. Therefore, private parties must request permission to use facilities or grounds for private meetings or events.

Private parties may request permission to utilize designated areas on the grounds of the Dakota State campus by contacting Kim Wermers at kim.wermers@dsu.edu or calling the DSU Student Services Center at 605-256-5146. Such requests may be granted to the extent that institutional program schedules permit if the requested use is lawful and otherwise consistent with this policy, poses no risk of harm to persons or property, and will not disrupt the intended use of the facilities or grounds by the institution, its students, staff or other visitors. South Dakota Board of Regents policy 6:13 and Dakota State University policy 01-76-00 are integral parts of this policy and are by this reference incorporated herein.

Only those groups who properly reserve designated areas and complete the DSU grounds use form have the authority to utilize DSU grounds. Reservation requests must be received a minimum of three working days in advance of the scheduled activity. The scheduling coordinator is authorized to grant exceptions to this component of the policy where circumstances warrant.

The grounds reservation coordinator will work with event representatives to determine the best location for scheduled activities. The area defined by the Trojan Center on the east, Kennedy Center on the south, Physical Plant on the west and Higbie Hall on the north is considered the designated reservation area. This space is commonly referred to as the west Trojan Center lawn. The grounds reservation coordinator is authorized to grant location exceptions where circumstances warrant.

The Vice President and Dean of Student Affairs will be consulted and ultimately asked to make a determination regarding challenging reservation requests.

Special Events

Trojan Days (Homecoming) - Conducted early in the fall, events begin early in the week and build toward the conclusion the following Saturday. Although the Athletic Department, Alumni Office, and Music Department each conduct events during this period, the bulk of the activities are planned and conducted by the Student Activities Board (SAB). Funding principally comes from the General Activity Fee. Among the activities planned by students are professional entertainers, a coronation, a mid-week dance, movies, and a pre-game parade.

Family Weekend - The mission of the Family Program is to promote and enhance opportunities for family members of DSU students to communicate, participate, and establish a sense of community with one another and with the faculty, staff, and administration of DSU. The Family Program Committee coordinates a weekend in the fall for family members to visit campus and participate in various educational and social activities. This is a great opportunity for students and their families to reconnect and interact with members of the DSU community.

Frost Bites Week - Sponsored by the Student Activities Board in cooperation with other student organizations, this series of activities is conducted in Feb/March and constitutes another important point in the annual schedule of events. The week-long schedule of special social activity includes such items as entertainment nights, recreational activities and movies.

Sponsorship of Non-University Speakers by Student Organizations

Student organizations and colleges or departments of the institution may invite and hear persons of their own choice. Routine procedures required by the institution before a guest speaker is invited to appear on campus shall be designed to ensure that there is orderly scheduling of facilities, adequate preparation for the event, and assurance that the event shall not substantially disrupt the educational process. (BOR policy, 3:9)

The responsibility for initiating an invitation to an individual to speak on the campus or under University auspices and the fitness of such an individual to speak under such circumstances is primarily a responsibility of the student organization extending the invitation, subject to the policies of the University governing outside speakers.

In keeping with the educational objectives of this institution, guest speakers are welcome on the campus for the promotion of an atmosphere of open exchange and critical evaluation of divergent points of view. No topic or issue is too controversial for intelligent discussion on the campus, and the sponsoring of guest speakers by student organizations shall be restricted only as provided herein. No person shall be invited to appear as a guest speaker on the campus or under the auspices of the University when it is determined, on the basis of available evidence:

that such person’s presentation will cause a substantial disruption to the University and its process, or

that such person will or is likely to advocate treason, sedition, the forcible overthrow of the Government or similar crimes.

If a student organization proposes to invite someone to speak on the campus or under institutional auspices and there exists a doubt as measured by the University administration by generally accepted standards as to whether the proposed action would be in the best interests of the University, the student organization concerned shall do all necessary to remove doubt before extending the invitation for which it assumes responsibility. In the process of removing doubt, the organization president and advisor should consult with the Director of Student Activities. Further consultation with the administration may be deemed appropriate. The University may require that the invitation to be extended be conditioned upon the speaker’s prior agreement to comply with the intent of institutional policies and procedures.

The appearance of speakers on the campus under the sponsorship of groups or organizations other than recognized student organizations, including those not affiliated with the University, but which have made arrangements for the use of institutional facilities, shall be governed by these same provisions. The right of any organization to sponsor guest speakers is conditioned upon compliance with procedures regarding the use of University facilities.

Student Activities Board

The Student Activities Board (SAB) plans social, educational, and recreational activities and events for the University community. SAB plans numerous events throughout the year and coordinates week-long events each semester (Homecoming in the fall and Frost Bites Week in the spring). It is composed of 18-20 students and is advised by the Director of Activities. Board members are selected through an interview process in the fall and spring. All interested students are invited to talk to current members and become involved.

Student Activities Board positions:

l President l Vice President (2)

l Event Coordinator (14-16) - have main responsibility for all aspects of programming campus events

Student Government

The DSU Student Association, in which all enrolled students have membership, is represented by its legislative body, the Student Senate. The primary intent of the Senate is to assist in promoting the general welfare of the University and to serve as an organized medium for expressing student opinion on matters of general concern. The Senate consists of a President, Vice-President, Treasurer, Administrative Assistant and 15 senators elected at large each April to serve a one-year term. To be eligible to run for a seat on the Senate, a student must 1) have completed one semester at DSU, 2) possess a 2.0 cumulative GPA, 3) be in good standing with the University, and 4) be able to serve a one year term. Regular Senate meetings are held each week (September-April) and are open to all students. The agenda for each meeting is posted at the Senate Office in the Trojan Center a week in advance.

The Senate establishes standing committees to carry out certain responsibilities. In addition to direct participation in student government, all students have an excellent opportunity to participate in institutional governance by serving on one or more of the institutional committees (see Page 50). Students are assigned to these committees, based upon their own preference, by the Student Senate for one-year terms beginning in the fall.

Student Leadership Development

The University believes that substantial opportunities for personal growth and development on the part of students are inherent in active membership in a student organization and feels that all possible assistance should be provided to these organizations. A major responsibility of the Director of Activities is to work closely with officers and advisors of student organizations to identify the particular needs of their group and to design ways and means of meeting these needs. Assistance can take the form of individual meetings between the Director and organizational officers, workshops for either officers from all interested organizations or the entire membership of a particular organization, or trips to another institution to visit with counterparts. The Activities Office maintains the Student Organization Resource Guide, available on line to the members of recognized student organizations, and maintains a variety of materials related to leadership and organizational success. For further information regarding the Activities Office, see Page 12.

The Director of Student Activities coordinates leadership training opportunities through the Leadership Connection Program. Students develop life skills through active participation in exercises designed to provide more understanding about themselves and the skills necessary to achieve success in life. Formal training is combined with opportunities for volunteerism which create an environment for use of the skills learned. Leadership Connection programs are fun, challenging and educational. Every student enrolled in the University is eligible to participate.

Student Organization Privileges and Responsibilities

Student organizations duly recognized by the University enjoy certain privileges included among which are:

Scheduling of meetings and events in available University facilities and having the events publicized by means of the Master
Calendar, table tents in the Marketplace and posters.

Opportunity to participate as an organization in various University programs and events such as Homecoming and Frost Bites Week. Use of available University fleet vehicles, provided the organization follows required procedures.

Conducting fund-raising ventures on campus in accordance with University policies when approved by the Director of

Activities.

Opportunity to request funding from the University Club Fund or the General Activity Fee Fund.

Concomitantly, recognized student organizations, as official elements of the University, are responsible for complying with University policies and procedures as set forth in this handbook and all other documents compiled by the Dean of Student Affairs pertaining to student organizations. These procedures and policies were established by authority granted the institution by the Board of Regents and their disregard by an organization can result in sanctions by the University, including withdrawal of recognition.

In addition to specific procedures outlined in this handbook, certain general responsibilities are incumbent upon an organization, and the organization is accountable for its activities in the context of these general responsibilities:

The activities shall be consonant with the purpose of the organization, as set forth in its constitution, and with established

University regulations and public law.

The organization shall be open to all students meeting reasonably established organizational qualifications, and students shall

not be precluded from membership on the basis of race, color, creed, religion, national origin, ancestry, citizenship,

gender, sexual orientation, age or disability.

Organizational officers and members shall be familiar with those policies and procedures listed in the Organizational

Handbook and shall fully comply with them.

The organization shall not engage in activities which interfere with the ongoing activities of the University or any other

approved organization, nor shall it engage in hazing, disorderly conduct, or social misconduct.

The organization shall comply with University regulations regarding the deposit and handling of student organization funds

through the Business Office of the University and shall be fiscally responsible. No expenditures of funds, including
informal collection from the members, may be made for alcoholic beverages.

The organization shall be responsible for its members’ behavior when:

They are acting as members of the organization (with or without official approval) rather than as individual students.

An event is held (officially or unofficially) in the name of the organization.

They act in a manner which indicates that such action is motivated by mutual membership in the organization.

The association between, and the action of, the individuals is under circumstances which draw attention to the organization

rather than to themselves as individuals.

Stude nt Publications

Dakota State University students publish the bi-weekly campus newspaper, Trojan Times. This publication operates under the guidelines set forth by the Student Media Board, which, composed of administration, faculty, and student representatives, is designed to provide guidance and support to this publication.

Use of University Facilities by Campus Organizations

A student organization scheduling an activity is responsible for ensuring that the activity is in fact that which was portrayed in its listing of the event and that University policy regarding student conduct and the use of University facilities is followed by all attending the activity. Organization officers and the organization advisor (or his/her designated faculty or staff replacement) are expected to be present throughout the activity to ensure that these responsibilities are met. Violations of University policy which do occur are to be reported to the Dean of Student Affairs by the organization president as soon as possible following the activity.

The University may charge for the use of a facility if any special arrangements are necessary for such use which would result in cost to the institution. The organization is expected to leave the facility in the same condition as it found it. Any cost of repair or cleanup will be charged to the organization. Any organization failing to take proper care of a facility may be denied further use of institutional facilities. Recognized student organizations using University facilities to conduct fund raising activities must make clear to the campus their sponsorship and purpose. Such activities may be subject to restriction relating to the appropriateness of time and place. Written accounting for monies related to such activities may be required.

Facilities may be reserved by unrecognized student groups for meetings related to their purposes as students, except that such groups may not use this privilege to sponsor activities. Such groups may invite persons to speak or perform at these meetings, however, such meetings may not take the form of an open, public forum.


Last Updated: 9/7/12